Computing has presently proven to be the best
way a job could aptly be done in the office or any formal setting anywhere
across the global community. It suffices to assert that any establishment
that’s yet to appreciate the essence of the said technology is still lagging
behind.
Computing is simply the activity of using a
computer and writing programs for it. It can further be described as any
goal-oriented activity that requires as well as benefits from a mathematical
sequence known as algorithm, through the use of systems (computers), among
other devices alike. The major fields that involve computing include: Computer
science, System engineering, Software engineering, and Information technology.
Information Technology (IT), or computing
generally, has become a veritable and integral part of every business plan
coupled with day-to-day office works. From multi-national firms who maintain
mainframe systems and databases, to small establishments that own a single
computer, IT obviously plays a key role.
The impact of computing on everyday activity
in the office is so vast. Adequate use of computing can enable any firm,
regardless of size or status, to handle its human
resources effectively. A sound computing would enable the firm to boast of viable
and reliable database of the overall staff alongside their designations.
It would also help the company to
update the database in terms of death rate, employment, transfer, maternity
leave, or what have you. By so doing, the establishment would invariably
realize the worth of its workforce towards boosting efficiency and job control.
The Nigeria’s human resources, for example, can only be aptly handled via
computing.
Similarly, with a proper use of computing, employment process would be carried out
expressly by the human resources department. With IT, also known as information
systems, job seekers can apply without getting to the firm/office involved,
thereby avoiding foreseen congestion that could compound office stress or
workload. And, having applied, the various applicants can be easily and
properly assessed via the use of computing. We must acknowledge that manual
system of interview is no longer in vogue if we intend to get it right,
especially in the area of Aptitude Test.
Management
coupled with communication among the
staff or between the existing branches of an establishment cannot be overlooked
while discussing the essence of computing. Part of management is gathering and
disseminating information, and IT can make this routine more accurate by
allowing managers to communicate rapidly. Emailing is quick and effective, but
the managers can use information systems even more efficiently by storing
documents in folders that they share with the employees who need the
information. Such activity can be aided with adequate use of networking system.
Furthermore, how you manage your firm’s operations depends on the information
you have. Information systems can offer more complete and recent info, allowing
you to operate your firm/office more efficiently. You can use IT to gain a cost
advantage over competitors, or to differentiate your firm’s content by offering
better customer service.
For instance, sales’ data give you
insights about what customers are purchasing and let you stock or produce items
that are selling well. Hence, with guidance from the IT, you can streamline
your operations. Additionally, apt use of IT would enable the firm to easily
reach out to the public via advertisement,
thereby boosting sales or services, as the case may be.
Computing can equally help you make
excellent decisions by delivering all the required information. Decision-making involves choosing a
course of action from several alternatives and carrying out the corresponding
tasks. If you can boast of accurate and up-to-date info, you can make the
choice with confidence.
If more than one choice seems
appealing, you can use the available information system to x-ray different
scenarios. For each possibility, the system can calculate key indicators such
as costs, sales/services, and profits, toward helping you determine which
channel gives the most beneficial result.
Record purposes are not left out. Your
establishment needs records of its
daily activities for financial and regulatory purposes, and for ascertaining
the causes of problems towards taking corrective measure. Computing enables the
firm to store the needed documents as well as revisit histories, communication
records, and operational data. The trick to exploiting this recording
capability is organizing the data and using the system to process and present
it as useful historical information. You can use such information to prepare
cost estimates and forecasts, and to analyze how your actions affected the key
indicators of the firm.
In spite of the overwhelming positive impact
of computing on routine office works, mainly in the areas stipulated above,
it’s quite appalling that several establishments or parastatals across the
country are yet to embrace the routine. To this end, governments at all levels
and other relevant stakeholders are expected to make investors and public
servants see the routine as priority with a view to embracing a society where
every activity would be done with ease, and in an orderly manner.
Though the roles of computing in office works
can’t be overemphasized, it’s worth noting that a wrong use or application of
it can cost the user an untold loss. Thus, every establishment enjoying the
services must endeavour to regularly consult professionals as well as train its
staff on various computer skills.
The impact of computing on the present days’
society remains inevitable, but its wrong use ought to be avoided at all cost
towards averting imbroglio. Think about it!
FDN Nwaozor
Executive Director, Docfred Resource Hub
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+2348028608056
Twitter:
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